Team Building…
As you know we were unable to fill many of the committee positions at the AGM and will therefore be setting a date for the EGM as Tuesday 28th April in the Clubhouse at 6.45pm. Formal notification, agenda and plans for restructuring will be distributed 21 days before (so by Tuesday 7th April).
Summary of the Proposed Restructure
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The overwhelming feedback from people who have been on the committee and the reason people don’t want to take on a post is there is just too much work to do, this has grown in recent years due to stricter legislation with Health & Safety and the legal implications of owning and maintaining property. The committee role taken is overshadowed by all the day to day running of the club, maintenance and legal requirements of the clubhouse. A lot of the time is spent on tasks other than the what was signed up to do and the role often becomes a burden rather than a rewarding experience. With a small committee due to lack of people willing to be involved, it is difficult to make decisions when there are legal implications that those on the committee perhaps don’t have expertise in.
The current committee has spent the time since the AGM documenting all the main tasks involved with the running of the club, many of these are small but build up into an enormous list and a lot are focused around the clubhouse. The plan is to group these tasks and assign them to “teams” and ask volunteers to join a team. Each team will have a team lead and the tasks will be assigned to various volunteers. These are broken down so small that we can guarantee that the time spent volunteering will be small.
As you will have seen Cheryl Sloway already has the ball rolling with the advert for the Welfare team and within a few hours of her post being sent someone came forward with expertise in grievance procedures and has offered to help. It proves that we have people willing to help, so long as there is a clear definition of the expectations.
The main teams we are initially looking to recruit in are:
- Clubhouse
- Coaching/equipment
- Finance
- Welfare
- Membership
- Social/fundraising
- Events
- Competition
- Communication/Promotions
- General Admin (assisting the secretary)
Over the next week you will see “adverts” coming out with people recruiting for a particular group. There is no hard or fast rule to how many we will recruit, and there will be a role available for everyone wishing to volunteer.
We desperately want our club to operate with a group of volunteers who find the whole experience rewarding and fulfilling and send out a fantastic message to all about Pitreavie AAC. This is a great club with an enormous history and we want to continue to build on this.
If you have any questions or already have an idea of how you would like to help then please contact Paul Allan on This email address is being protected from spambots. You need JavaScript enabled to view it.
